Corporate relocation can be both exciting and stressful for business owners. There are certain tech details that should be considered before any commercial move. For example, you’ll have to back up your data in advance, decide whether to hire a professional to disconnect and reconnect your services, and determine where each tech item will be installed in your new space. Before your next business move, put a meeting on the calendar with your IT department to go over the following questions.
Perhaps the most important thing to do before moving your tech equipment is back up all your data off-site. Backing up your data systems will prevent downtime and allow you to quickly access files so you can resume operations immediately in your new commercial space. During an office relocation, it’s crucial that you’re prepared for the worst case scenario. If something goes wrong during your move, backed up data can save your business. Create several copies of all data systems and ensure full recovery is possible in the event that an accident occurs during transport.
In addition to furniture and IT equipment, a corporate relocation also means setting up phone, internet, and utility services. Each provider your business uses will be on a different schedule for relocating your services. To streamline the process, create a timeline to ensure each service moves with you.
Internal servers need to be relocated with attention and care. When moving your commercial server, create a detailed schedule to minimize downtime. You’ll also need to allow plenty of time for your phone and internet services to be connected at your new space. Whether you’re switching providers or sticking with the same service, it’s vital that no connections get lost during the transition.
Even the most thoroughly planned commercial moves will cause at least a few hours of downtime. For most businesses, a few days of suspended business operations should be anticipated. When planning your relocation, it’s important to consider how much downtime your office can tolerate and what the ultimate costs will be. After determining how much downtime you can afford, try to stay within that timeframe to get everything up and running again. Make sure you’re prepared to diagnose and fix any IT problems before your moving day.
Some of your tech equipment may require approval from the vendor before you’ll be able to move it to a new location. It’s important to check in with your IT vendors and inform them of the move to ensure you won’t be breaking any service or warranty agreements you’ll be held liable for. For some specialized tech equipment, it may be the vendor’s policy to move it themselves or to have you follow a specific moving protocol.
Your IT department should have a thorough idea of the layout of your new commercial space well before it’s time to move. Floor plans should be available to all parties involved and indicate the location of the server closet, IT room, copy room, breaker box, and all outlets. A floor plan will also help service providers and vendors prepare for installation. Be sure to note where the offices and workstations will be located as well as all phones, printers, projectors, and televisions. It’s also a good idea to confirm that the wiring and cable hookups are ready at the new office.
Your tech equipment is not only valuable, but necessary for running your day-to-day business operations. Damages to your IT equipment can be costly and create major productivity setbacks.
Be sure to vet your tech equipment movers before you sign the dotted line. The company you choose should specialize in this particular service and be willing to offer references and other resources you request.